HR/Pay Login

Sign in using your KU Online ID and password

By clicking "LOGIN", I agree :

  • to conduct business electronically with the University of Kansas;
  • that all time entered and approved reflects actual work and/or leave time, and is true and correct to the best of my knowledge;
  • to comply with the policies (policy.ku.edu) of the University of Kansas, including those regarding acceptable use of electronic information resources and information technology security;
  • that knowingly releasing without proper authority or misusing confidential information from official records may result in disciplinary action up to and including dismissal.

Effective May 25, 2018, the University of Kansas has updated its Privacy Policy to comply with the European Union General Data Protection Regulation (GDPR). Collection and processing of personal data, as defined by the GDPR, will be conducted in accordance with the Privacy Policy, which explains to you how we collect, use, process, and store your personal data and provides our legal basis for collecting and using that information. Rights that you may have under the GDPR are described in the Privacy Policy. A copy of the Privacy Policy for your review can be found at: policy.ku.edu

Employees are responsible for validating their pay and deductions.


Human Resource and Payroll System (HR/Pay) Announcements


Happy New Year 2024 - Annual checkup items

W-2's are now available online. Signup to consent for electronic W-2's. Instructions & Access.

Validate your paychck under the
KU Payroll Dashboard

Absence balances and absence history (View Request) under
Time and Absence.

Hourly employees-view your Payable Time Details (includes approval dates) under
Time and Absence.

Winter Break must be reported in the timesheet for eligible hourly employees to be paid.

Review/Update Work Location Directory and Demographics->Personal Details->


Time and Absence Reporting and Approvals

Employees: Absence and Time reporting is due from you by the end of your workweek. Hours and absences are to be reported on the actual date they occurred. Timesheet Users: please validate your timesheet has the correct hours and reporting codes by the end of each work week.

Supervisors: Time and Absence approvals are due from you or your delegate the Monday following the end of the payroll period*. *Deadline changes may be made due to holidays and/or State of Kansas scheduling and will be announced.

Pay Period FY 2024 Calendars.